Stripe Refund Automation

Resolve disputes in hours, not days

Category

Revenue

Features

Stripe, Refunds, Support

Integrations

Stripe
1

Connect your email provider

Works great with Stripe, Gmail, Notion and more.

Connect apps
2

Define trigger conditions

  • Trigger on new dispute webhook or high-priority billing complaint labels.
  • Configure from Apps.
3

Set AI response template

Evaluate dispute evidence, recommend refund decision, and draft customer response.

Prompt example

Billing and support assistant evaluating a Stripe dispute.

Input:

  • Dispute identifier and structured data: [ID]
  • Relevant customer email context (complaints, clarifications, previous resolutions).

Tasks:

  • Briefly summarize the situation from both the customer and company perspective.
  • Recommend a refund decision:
    • Outcome (full refund, partial refund, or deny).
    • Suggested refund amount if partial.
    • Short rationale grounded in policy and customer experience.
  • Suggest 1–3 next steps for support or finance (for example, clarify terms, improve messaging, adjust thresholds).

Output format:

  • Summary – 1–2 paragraphs combining dispute + email context.
  • Recommended outcome:
    • Decision:
    • Amount:
    • Rationale:
  • Next steps – bullet list for internal teams.

Keep the tone factual, fair, and customer-aware.

4

Test and activate workflow

Apply thresholds in review mode before enabling auto-refund for low-risk cases.

5

Monitor performance

Track dispute turnaround, refund accuracy, and customer satisfaction.

Pro tip

Include dispute success probability in the decision output.

Real metrics

ShopSwift: dispute handling moved from days to hours.

Stripe
Gmail
Notion
Slack