Outlook Meeting Summaries

Convert calls into actionable tasks

Category

Operations

Features

Outlook, Meetings, Tasks

Integrations

1

Connect your email provider

Works great with Outlook, Notion, Linear and more.

Connect apps
2

Define trigger conditions

  • Run after meeting transcripts or recording links arrive by email.
  • Configure from Apps.
3

Set AI response template

Summarize decisions, owners, and deadlines with clear action-item formatting.

Prompt example

Executive assistant turning a meeting transcript into an actionable summary.

Input:

  • Full or partial meeting transcript text.

Tasks:

  • Summarize the meeting in 1–3 short paragraphs that capture:
    • Main topics discussed.
    • Key decisions made.
  • Extract and list:
    • Owners for each decision or major workstream.
    • Deadlines or timeframes mentioned.
  • Create at least 5 clear follow-up tasks with:
    • Task description.
    • Owner.
    • Due date (or “TBD” if not specified).

Output format:

  • Summary – short narrative overview.
  • Decisions – bullet list with owner and timing where possible.
  • Action items:
    • Task 1 – owner, due date
    • Task 2 – owner, due date
    • ...

Write in a neutral, concise tone, suitable for pasting into a task tool.

4

Test and activate workflow

Review first 10 meeting summaries with team leads for quality alignment.

5

Monitor performance

Track completion rate of generated tasks and due-date adherence.

Pro tip

Add sentiment notes to detect alignment risk early.

Real metrics

RemoteWorks: +40% better action completion.

Outlook
Notion
Linear
Slack